Be more productive: Try the ombré workday

我最近一直在思考如何越来越多的日子。我的作品涉及一系列项目,其中一些项目是非常面向的,检查 - 盒式类型的东西,其中其他需要深入集中和焦点。我很难在深处来回切换和浅作品。当我这样做时,我发现自己试图将任务方向应用于需要更高级别思维的项目,或者在我的待办事项列表中覆盖更简单的项目。

I recently read the bookDeep Workby Cal Newport, which helped me realize that many of what I think of as my own idiosyncracies are actually just facts about how the human brain works in general. While reading, I started thinking about how to adapt Newport’s insights and suggestions to my own work.

I’ve spent the past year or so running a series of low-key cognitive experiments on myself to better understand how to optimize my productivity while maintaining some sense of ease. What I’ve found (shockingly) is that my life works best when I’m getting shit done without bankrupting myself energetically. This is an easy enough balance to maintain when my workload is manageable and/or uniform, but things seem to go off the rails when I have many disparate and diffuse projects on my plate, so I sought a means of thriving under all external circumstances. Here’s where I landed.

My goals

  • make better use of my time/get more done
  • 对待我最艰难的,最战略性的工作与一天中的时间,我最具警觉和射击所有气缸(对我来说,这是早上; YMMV)
  • ease the transition from deep to shallow work, and vice versa
  • 防止其他人的需求/优先事项干扰重要工作 - 尤其是important but not urgent经常被推开的工作,赞成其他人认为火灾

我想出了什么:Ombré工作日

It occurred to me that one way to deal with the third bullet in the section above would be to arrange my work so that from one task to the next, I’m taking on incrementally more or less strategic projects.

我决定在我的盘子上最艰难/最战略的任务开始每一天开始,然后随着一天逐渐转向更容易/更多的操作任务(并且我烧掉了我的能量)。类似于如何,在2014年,我的头发在根部暗中暗,然后逐渐朝向目的黯淡。因此,Ombré工作日。

这是它的工作原理:

  1. 前一天晚上我计划我的一天,写待办事项st and coding everything on it as a shape or color based on relative difficulty.
  2. I arrange them in order of most to least difficult, creating a clear roadmap for the following day.
  3. 在晚上,我还自动执行从我简单的清单中敏感的事情。这样,我不会休息一下,写作博客文章(在我只有练习型知识的高级分析解决方案上)来安排预先批准的社交媒体帖子。
  4. In the morning, I start with the hardest (and usually most important) thing on my plate. Because I know what this is the night before, I can manage other people’s expectations around my availability. If possible, I keep email closed for the duration of the hardest task, and I put my phone on airplane mode to prevent interruptions in the form of text messages and other notifications (my belief in using airplane mode to get things done borders on evangelical).
  5. I work on a task until either a) it’s complete or b) there’s an unavoidable external circumstance pulling me away from it, like a meeting I can’t reschedule.
  6. 一旦这项任务完成,我继续前进到下一个,逐渐从最艰难的/最重要的/最重要的是最简单/最重要的/最重要的战略性。
未命名
A messy, hand-written to-do list coded by shape

Challenges — and how to overcome them

FOME (Fear of Missing Email).I have three email inboxes — work, volunteer, and personal — and I regularly hear from people through all of them.

解决方案:如果需要,我张开了办公室备忘录,退出我的志愿者和个人收件箱,并将手机切换到飞机模式,以便我没有看到电子邮件通知。

缺乏完全控制的时间。其他人实际上可能需要你,或者至少有与您与您所知道的最佳使用时间冲突的期望。有时(特别是如果您为别人工作),您可能必须考虑他们的观点。

解决方案:关键是与必要方设定期望。我说,在X时间内,我将不那么可用(或不可用),解释为什么,并提供我将再次到达的时间。即使你的灵活性少于我,你也可能比你想象的更多。如果最终结果是一个重要项目的成功,你的老板更有可能让您在未来隐藏和GSD。

闪亮的物体。我想要的白色西装外套可能终于在Nordstrom.com重新加入。我两周前订购的手镯还没有到达;让我再次跟踪它。Alt-J什么时候来到纽约,并且仍然可以使用门票?哦,我预订了飞往爱尔兰的航班,但不是airbnb,或者,如计划 - 我应该在推特上挤满挤压。

解决方案:如果您需要打开Web浏览器,请关闭除您当前任务中的那个之外的所有选项卡。OneTabis a fantastic Chrome extension you can use to save other tabs for later. I also like to “go internal” by putting on my noise-cancelling headphones and a white noise app. This reminds me that my focus is supposed to be on making important work happen in my brain, not on whatever’s happening out in the world.

ombré workday- portrait (2)

Benefits

So, what problems has shifting to an ombré workday actually solved for me?

  • This process removes my tendency to put off working on a particular task or project, because I understand the implications of breaking the chain
  • Which also means there’s less noise in my head/internal drama about whether I “want” to do something
  • 我经历了较少的决策疲劳,因为我总是知道下一步怎么办
  • Moving gradually from big-deal, strategic work to simple but necessary tasks eliminates the mental exhaustion that comes from repeatedly shifting between deep and shallow work
  • I experience a natural transition fromWork Pigto拔墙全天,让一个简单的下午觉得早上对我的辛勤工作奖励
  • Compiling and coding the next day’s to-do list is a ritual that signals to my brain that the workday is over, making it easier to shift my mental energy to whatever I’m doing that night
  • Starting with the most important task ensures that it always gets done

So far, I’ve used this approach to finally wrap up a blog post draft I’d been stalling on for a month, kill the drama in my head re: “I have so much to do” that was preventing me from actually doing things, and reprioritize my personal life to support my creative work. If you try it out, let me know if it works for you.

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